This is Part 2 of organizing a wine tasting (Part 1 Here) – I get the phone call “we want to organize a wine tasting for a <birthday/celebration/housewarming/shower/corporate event/bachelorette party> can you help?” My first question…DO YOU HAVE A VENUE? Reply – total silence, I can literally hear crickets churping..then the mumbling and nervous reply “well, uhhh, no, uhhh (thinking to themselves “you mean I have to think of everything??”) and then often something like “somewhere in DC, Virginia or Maryland”..and now I’m at a loss of words..
Unless your people can teleport wine into their faces, you MUST FIND A VENUE! OK, but how? Couple thoughts..the most obvious venue is the place you work or hangout, maybe someone’s home. Before you make the phone call to a Professional Event Planner (that’s what wine speakers/professionals become from necessity – we have no choice!), ask a friend/co-worker if they know a nice place to hold a wine tasting. Most likely, a short brain-storming session will begin and potential spaces will be considered – someone’s new home, a great meeting place the group already frequents, a winery, etc..DO THIS BEFORE YOU MAKE THE CALL..OK, I have a confession..
Over HALF the phone calls I receive requesting a wine tasting are VENUE SEEKERS, ie. they could care less about a wine tasting, they just want to squeeze my brain for all the venues I know and just work directly with them..But that’s another Subject!
Back to your needs..hotels and restaurants should be your last choice – why? Because they charge many fees that raise the cost quickly and significantly: room/rental fees, food minimums, corkage fees for wine (a little more on this below..), plus taxes and surcharges on top of all that. Many restaurants and hotels don’t allow an outside vendor to bring wine into their facility – of course – they can sell their own wine to you for a 250-400% markup (this is a common cost multiplier – a $6 store bought wine being sold in a hotel for $21.50 to $30 a bottle ++)
Since cost is a major factor to over 90% of the people that call requesting a wine tasting, think cost first – a free venue is the best. What free venues are available to most people? A home comes to mind first, so contact friends who have a nice place, or who for whatever reason (Ego!) want to show-off their abode. What about an apartment complex – many have community rooms that are empty most of the time, and if you know someone who’s a tenant in the complex, that helps a bunch! Some other potential “free” or low-cost venues include office spaces, office building atriums, art galleries, and non-profit spaces. A note about art galleries and other public venue – they may have quite a few restrictions..well, that’s another article, Cheers!
Charlie “I Drink on the Job” Adler – Check out my book NOW Available on Kindle or Soft-Cover – I Drink on the Job